How to Set Up Meetily: Self-Hosted AI Meeting Notes with Local Transcription

Getting Started with Meetily

Meetily brings professional-grade meeting transcription to your desktop without compromising privacy. This tutorial walks you through installation, configuration, and first use.

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Docker configs, system requirements, and installation guides — all on one page.

View Meetily Tool Page →

Prerequisites

macOS 13+ or Windows 10/11
Ollama installed locally for summarization (optional but recommended)
At least 8GB RAM (16GB recommended for larger meetings)
A working microphone or audio input device

Installation

Option 1: Native Desktop App (Recommended)

Download the latest release from the GitHub releases page
Install the package for your platform (.dmg for macOS, .exe for Windows)
Launch Meetily from your Applications folder
Grant microphone permission when prompted

Option 2: Docker Deployment

docker run -d --name meetily \
  -p 8080:8080 \
  -v ./meetily-data:/data \
  mjwalf66/meetily-backend:latest

Meetily Local Setup

Configuration

Setting Up Ollama for Summarization

Install Ollama from ollama.ai
Pull a model: ollama pull llama3.2 (or your preferred model)
In Meetily settings, point to your Ollama endpoint (default: http://localhost:11434)
Select the model you pulled for summarization

Choosing a Transcription Engine

Meetily supports two transcription engines:

Parakeet	4x faster, optimized for real-time use, lower resource usage	Best for daily meetings
Whisper	Higher accuracy, better with accented speech, more languages	Best for critical recordings

Meetily Device Selection

Your First Meeting

Open Meetily and select your audio input device
Click Start Recording — transcription begins in real-time
Meetily automatically detects speakers and assigns labels
During the meeting, you can add notes at specific timestamps
When finished, click Stop and review the full transcript
Use Generate Summary to create concise meeting minutes via Ollama

Advanced Tips

Custom Model Selection — Experiment with different Ollama models for better summarization quality
Export Options — Export transcripts as TXT, Markdown, or structured meeting minutes
Keyboard Shortcuts — Learn the shortcuts for faster workflow (check Settings panel)
Batch Processing — Import recorded audio files for post-meeting transcription

🚀 Start your privacy-first meeting transcription journey

Full Docker setup, system specs, and deployment guides available.

View Meetily Tool Page →